UserAnywhere

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UserAnywhere

UserAnywhere (or 'Frog Hub' and 'Frog Spoke') allows Frog platforms to be connected in such a way that users on one platform can access data on another platform. This might be to allow schools with multiple sites and Frog servers to communicate or it may be to connect a secondary school with its feeder primaries. It may also provide a central portal for all the schools in an LEA. Access can be provided to files that are secure without the need for the Frog platform to have extra user accounts created manually for users not in the platforms MIS import or site.


Hubs and Spokes

UserAnywhere is based on a principle of a single Frog server acting as a hub, with other Frog servers able to pass their users to the hub to access data stored upon it. These servers are known as spokes. Being a hub does not mean that a Frog server cannot be a spoke, the same applying for a spoke being a hub. A Frog server can be both a hub and a spoke.


How is it configured?

The process for configuring UserAnywhere itself is straight forward but requires strong communication between administrators of the Frog platforms involved, the following items should be considered when configuring the hub:

What information is to be shared and how is this to be accessed?

+ Pages may need creating to hold the information.
+ Should users have accounts created or should they use a generic account?

What should UserAnywhere users be able to access and interact with on the platform? A login profile will need creating to be used for these users

1. To start configuring the hub log into the toolkit as an administrator and create a page. Add the hub Frog brick to the page.

2. Select the Manage FrogShare Servers button.

3. The dialog that is presented can be used to add and remove servers to be used as UserAnywhere hubs. The Frogserver that is going to act as a hub needs to be listed in this dialog. Select the New button. The New FrogShare Server dialog will now be displayed.

4. Enter a description and domain name for the server. Validate the server by clicking the Validate button. Click the OK button to save your changes.

5. You must now configure the hub with the details of the spokes that will be connecting to it. To do so select the New FrogShare Spoke button.

6. In the dialog that is displayed enter a description for the spoke as well as configuring the Login Profile that will be applied to any UserAnywhere users as well as the server to connect to. In this case this is the hub itself.

7. If you wish users to have accounts created on the hub server, allowing them to have a forename and surname when using forums for example, enable the Create User Accounts option.

8. If user accounts are to be created for UserAnywhere users, we recommend creating a new login profile copied from an existing (students..) login profile. This allows the hub administrators to keep track of UserAnywhere accounts more easily. Remember to edit the 'Page Shown After Login' for the new login profile to direct the users to the correct page. Make a note of the Auth Code and Password for the spoke. These are required when configuring the spoke itself and should be kept in a secure location.

9. Click OK to save your changes, the hub is now configured.


Configuring Spokes

To configure a spoke, log into the toolkit and place the Spoke Frog Brick on a page. It is likely that there will already be some entries in the table as the UserAnywhere functionality forms a part of the Community Site integration. If you are unsure of what an entry is for, do not attempt to reconfigure or delete them.

1. Select the Manage FrogShare Servers button.

2. The dialog that is presented can be used to add and remove servers to be used as UserAnywhere hubs. The Frogserver that is going to act as a hub needs to be listed in this dialog. Select the New button. The New FrogShare Server dialog will now be displayed.

3. Enter a description and domain name for the server.

4. Validate the server by clicking the Validate button. Click the OK button to save your changes.

5. Select the New FrogShare button.

6. A new dialog will now be displayed. Enter the description of the FrogShare server (the hub) as well as the Auth Code and Password supplied by the hub administrator.

7. In some circumstances the user may need to be redirected to SSL. If this is the case enable the Redirect to SSL option. To allow users to access this FrogShare access must be supplied. Select the Set FrogShare Access button.

8. The access dialog is now displayed. Users, Groups or Login Profiles can be placed into the right hand column to grant these users access to the FrogShare.

9. Once a FrogShare is present in the Spoke Brick list, double click the share to launch user anywhere. You can also launch FrogShares using menu items and hyperlinks in a Text and Pictures Frog Brick. To create a link to launch a FrogShare select the Actions tab of the link dialog and choose Open FrogShare from the drop down menu.

10. Select the Setup button. From the Dialog that is displayed select the FrogShare you wish to launch. You can also select whether the users are directed to the login profiles default page shown after login or to a subdirectory. If you wish the FrogShare to be opened in a new window, enable the Open in new window option. The spoke is now configured.